Best property management software

How to Choose the Best Vacation PMS

If you’re an Airbnb host or investor, you know how important it is to stay organized. With so many properties to manage and guests to keep track of, it cannot be easy to handle.

That’s why rental property management software (PMS) exists—to make your life easier!

This blog post will cover rental PMS and why it benefits hosts and investors. 

What is Vacation PMS? 

A property management system (PMS) helps streamline the day-to-day operations, like online reservations and room availability of any property, such as a hotel or vacation rental.

It helps automate specific processes like managing bookings, property maintenance, and tracking finances, allowing business owners to save time and money on their bottom line.

In today’s competitive hotel business landscape, having the right property management system is critical to success!

Why Use PMS for vacation rentals?

Have you ever thought about creating good business operations in the hospitality industry?

Technology has evolved and changed so much over the last few years, and now it’s time to embrace property management systems (PMS) as the way of the future.

PMS allows rental property owners to take their operations to a new level and manage life more efficiently while providing good customer service.

A good property management system makes every single step of vacation rental operations easier and is used by some of the most successful hospitality companies in the world.

Why not use PMS for vacation rentals? It can help you create an exceptional guest experience that will keep your customers returning!

How to choose the Best Vacation PMS

A vacation rental property management system (PMS) is essential when selecting the ideal software for your short-term rental business.

Here are some elements you should ponder when picking out the best PMS for your vacation rental venture:

Features and Functionality

Consider the specific features and functionality essential to managing vacation rental properties, such as online bookings, channel management, and automated guest communication.


Look for a hotel property management system that is easy to use, has an intuitive interface, and requires minimal training to operate.

The online booking engine should be user-friendly, with an intuitive interface that is easy for guests to navigate.

The booking process should be straightforward, with clear instructions and minimal steps to complete a reservation.


Ensure the property management system integrates with popular third-party platforms like Airbnb, HomeAway, and This can help streamline your booking process and maximize your reach to potential guests.


Look for a PMS that allows customization to fit your business needs, such as adding custom fields and reports.


Consider the PMS provider’s level of support, such as customer service availability, technical support, and training resources.


Look for a PMS that offers transparent pricing with no hidden fees and aligns with your business size and needs.

Reviews and Reputation

Research the reputation of the PMS provider by reading reviews from other vacation rental owners and managers.

Considering these factors, you can choose the best PMS for your vacation rental business and improve your efficiency, guest satisfaction, and profitability.

What are the Best Vacation PMS?

1.) Autohost

Finding a best-in-class property management system for vacation rentals can be daunting, but Autohost is here to save the day.

This revolutionary system streamlines operations with automated features and provides powerful intelligence so you can increase productivity.

Autohost has an intuitive user interface that makes maintaining your business a breeze, and reliable payment processing ensures it is always secure.

Plus, their integrated booking engines offer advanced analytics and reports so you can get the complete picture of how your rental is doing.

I highly recommend Autohost as it’s one of the best property management systems – perfect for those who want effortless yet effective rentals!

Key Features

Intelligent guest screening

Autohost leverages machine learning to carefully craft a rigorous guest-screening process, with the ability to spot reservations that could have potential risks.

The analysis and verification of these bookings are based on their respective risk levels, and afterward, your team will receive guidance for what steps should be taken next.

Exploring Profitable Prospects

When you entrust Autohost to pre-screen and reduce the risk of your reservations, you can be confident about removing restrictions from your OTAs for more visibility on your listings.

With Autohost carefully analyzing all reservations before check-in, it minimizes any chance of parties or criminal activity, reducing costly chargeback fees and unnecessary cleaning costs.

Chargeback Protection

Shield yourself from costly frauds such as phony profiles, stolen credit cards, and identity theft with Autohost’s effective fraud detection system.

By flagging all types of fraudulent activities early on, you can save countless fees associated with chargebacks and collateral damage.

Safety at Scale

Autohost is the perfect solution for any property manager seeking to expand their portfolio.

The cloud-based infrastructure contains an unbiased, systematic process that ensures all guests are screened and verified before granting access to your proprietary information.

Automatically review thousands of possible reservations with ease, allowing you peace of mind knowing your properties remain safe while increasing your rental prospects.

Eliminate unnecessary anxiety and concentrate on what is most essential.

2.) OwnerRez

OwnerRez is cloud-based PMS that takes away the stress and complication of the property rental business.

With OwnerRez, you have powerful tools, from automated property listing and innovative pricing features to payment processing and vacation rental agreements – all in one location.

This unique property management system simplifies a property rental business, so I’m excited to recommend it!

Key Features

Channel Management

Instead of using third-party managers, Ownerrez has directly partnered with the prime channels. These associations are snappy, efficient, and straightforward. Additionally, there’s no requirement to charge you a percentage of your income due to these connections.


Effective guest communication is essential for any business.

Creating customized templates that embody your brand identity and can be sent out automatically with triggered events will help you elevate the overall customer experience.


Strengthen your presence, and redirect customers to your website instead of third-party platforms. By doing this, you can build a memorable brand that will last years!

Payment Processing Tool

OwnerRez allows you to use whatever payment method or listing site you want. Whether direct credit card processing or manual payments, your options are limitless!


OwnerRez offers a plethora of integrations, and they are devoted to constantly introducing new ones while continually perfecting the existing offerings.


Establishing a solid rapport with your guests is one of the most critical aspects for any business to remain prosperous.

OwnerRez offers an automated system that preserves all customer records, allowing you to cultivate long-term relationships with customers and grow for years to come!

3.) Lodgify

Lodgify is a property management system revolutionizing how property owners and vacation rental businesses run operations.

Developed with property owners in mind, Lodgify combines the tools you need to book, manage, and market your property while providing intelligent data insights to help you make smarter decisions.

Increasing operational performance and organic reach and maximizing occupancy rates without sacrificing quality customer service has always been challenging!

With features like native website design, automated workflows, partnership integrations, and marketing automation, Lodgify makes managing property sites more accessible.

Key Features

Website Builder

Lodgify’s direct channel technology is the perfect solution for vacation rental professionals looking to skyrocket their direct bookings without worrying about commissions.

Channel Manager

Streamline your calendar, rates, and reservations across top-rated travel sites like, Airbnb, HomeAway/Vrbo, and Expedia – no manual effort required!

Booking Software

From day one, your website is equipped with an integrated booking system allowing guests to book directly through you.

Payment Processing

Securely accept payments from any corner of the globe with our integrated vacation rental booking system and SSL-protected website.

With ease, take credit card transactions and process them safely!

4.) Cloudbeds

Cloudbeds is a property management system designed to remove the headache of property management.

From check-ins and check-outs to housekeeping and billing, it simplifies property operations.

Cloudbeds make property owners rest easy, knowing their property is organized, balanced, and well cared for.

This property management system offers custom-tailored reports and automated emails, so property owners stay in the loop on how their property is doing.

Key Features

Payment Processing

Cloudbeds Payments is designed to provide hoteliers and hosts an effortless payment experience for their guests.

Channel Manager

With Cloudbeds’ Channel Manager, property managers can grow their business exponentially by sharing unlimited inventory across all the top distribution channels—including, Airbnb, Vrbo, and Expedia! Plus, manage everything from one place in real-time with ease.

Revenue Management System

Maximize your profits and occupancy with Cloudbeds’ Revenue Management System.

Outsmart the competition using their Pricing Intelligence Engine (PIE). Adjust prices to suit all types of customers, according to customizable rules and automation for ultimate control over rate strategy.


Property management systems are becoming essential for businesses in the vacation rental industry. An effective property management system helps to streamline operations and increase profitability while staying ahead of the competition.

The four we’ve discussed today—Owner Rez, Lodgify, and Cloudbeds—are some of the best options available. Each offers unique features such as automated workflows, payment processing, a website builder, and a revenue management system.

Do your research and find the one that best suits your business’s needs!

Good luck on your journey to success!

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